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The Next HISD School Board meeting will be held on Thursday, May 11, 2017 at 5 pm. The Houston GPS team will be there. be there!

Let us know you’re coming.

Items to be discussed during the meeting:

*More details on each item can be found below this list

  • Recapture on May 6 Ballot: Canvass and Acceptance of Election
  • Approval to Change the Name of The Rusk School to Baylor College of Medicine Biotech Academy at Rusk
  • Self-Insurance Recovery Fund for Clean-Up and Restoration Work for Kashmere High School.
  • Lease Agreement with the City of Houston for Crain Park
  • Design Contracts: Hamilton Middle and Furr High School
  • Construction Contract for a New Parking Lot at Martin Luther King Early Childhood Center
  • Food Prices for the 2017-2018 School Year
  • Contracts Related to Improvements at Williams Middle School and Ashford Elementary School
  • Board Policy on Student Welfare: Wellness and Health Services
  • Board Policy on Alternative Methods for Earning Credit: Credit by Examination With/Without Prior Instruction
  • Memorandum of Understanding with the City of Houston to use MSCs
  • Contract Renewal with Camp Olympia, Inc., Camp Management, Inc., and Forest Glen, Inc.
  • Donations for Districtwide and School-Specific Programs
  • Grant Funds in Support of Districtwide and School-Specific Programs
  • Authority to Transfer Surplus Funds from the State of the Schools Account to the HISD Foundation
  • Vendor Awards for Purchases over $100,000
  • Public Hearing to Discuss Budget and Proposed Tax Rate for Fiscal year 2017-2018
  • Calculation of District’s Effective Tax Rate and Rollback Tax Rate for Tax Year 2017
  • Resolution Designating Employees of the District to act as Authorized Representatives for Financial Transactions at TexPool and Lone Star Pools
  • Contract with The Houston Endowment to Support Wraparound Services
  • Approval of 2017-2018 Resource Allocation Handbook
  • Interlocal Agreements: Cypress-Fairbanks Independent School District and the University of Massachusetts Dartmouth
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1) District/School Development (EQUITY, IMPACT, LEADERSHIP)

Recapture on May 6 Ballot

The Board previously approved the election that allows the purchase of attendance credits from the State of Texas with local tax revenues, and they have approved several amended resolutions regarding polling locations and cost.  For this Board meeting, the Board must approve the cost and additional polling locations.

Canvass and Acceptance of May 6 Election

The Board must canvass and accept the official results of the May 6, 2017 election for obtaining voter approval to purchase attendance credits from the state.

Approval to Change the Name of The Rusk School to Baylor College of Medicine Biotech Academy at Rusk

Last June, the Board of Education approved the formation of a new STEM magnet program at The Rusk School, with the condition that a new name would be proposed.  The Board must approve changing the name of The Rusk School to Baylor College of Medicine Biotech Academy at Rusk.

Self-Insurance Recovery Fund for Clean-Up and Restoration Work for Kashmere High School

On March 6, the new wing of Kashmere High School flooded.  There was damage to the sheetrock, carpet, walls, office furniture, and printers.  The Board must ratify the use of the Self-Insurance Recovery Fund to fund the cleanup, repairs, and replacement of damaged furniture and printers at Kashmere HS.  All costs will not exceed $350,000.

Lease Agreement with the City of Houston for Crain Park

HISD has a long-term lease agreement with the City of Houston for the joint use of a portion of the Edward White Elementary School side for the City’s Crain Park.  The City requested that the district renew this agreement for an additional five-year term.  Approval of this lease agreement would allow the community to continue to use this City park.  The Board must authorize the superintendent or designee to negotiate, execute, and amend a lease agreement with the City of Houston for Crain Park.

Design Contract for Alexander Hamilton Middle School Restroom Renovations

The HISD 2012 bond election approved restroom renovations at 31 HISD middle-school campuses.  English + Associates Architects, Inc. has been asked to incorporate modifications and revisions into the construction documents for restroom renovations at Hamilton Middle School.  Approval is requested to amend and increase the design contract in the amount of $3,173.10 to pay for additional services.  The Board must approve amending and increasing the design contract for Alexander Hamilton Middle School.

Design Contract for the New Ebbert Furr High School

The HISD 2012 bond election approved the design and construction of a new Ebbert Furr High School.  During construction, the administration requested changes to the project to meet the changing requirements of the campus.  Approval is requested to amend and increase the design contract in an amount not to exceed $25,000 to accomplish these additional services.  The Board must approve the amendment and increase the design contract for the new Ebert Furr HS.

Construction Contract for a New Parking Lot at Martin Luther King Early Childhood Center

At the Martin Luther King Early Childhood Center, an assessment identified a need for additional parking spaces to accommodate school functions and activities and lessen the impact of traffic on the streets.  Construction Diversity Group, LLC was determined to be the highest-ranked, best-value proposer, and they will be awarded the construction contract for the new parking lot project at M.L. King ECC.  The total cost will not exceed $706,998.60.  The Board must authorize the superintendent or designee to negotiate, execute, and amend a construction contract with Construction Diversity Group, LC for the new parking lot project at Martin Luther King ECC.

Food Prices for the 2017-2018 School Year

The prices set for food offered in HISD cafeterias are determined by a combination of factors.  Some factors are previous-costs analysis, current bid prices, USDA commodity allocations, estimated salary projections, and continuation of the free breakfast program for all HISD students.  Individual menu items prepared for lunch and breakfast are offered for sale a la carte at various prices in order to pay for the costs of food, labor, and overhead.  Free and reduced-price meals are served to students under regulations of the National School Lunch Program and National School Breakfast Program.  The Board must approve food prices for the 2017-2018 school year and future years where 2017-2018 pricing remains unchanged.

Contracts Related to Improvements at Williams Middle School and Ashford Elementary School

In 2009, the Board approved of $13.5 million to be allocated to additional facility projects in each of the nine trustee districts.  Trustee Rhonda Skillern-Jones is requesting that a budget allocation of $36,444 be provided for furniture needs at McKinley Williams Middle School, and the funds will come from the allocation that has been allotted for District II.  Trustee Holly Maria Flynn Vilasseca is requesting that a budget allocation of $742,332 be provided for the primary wing conversion at Ashford Elementary School.  The funds will come from the allocation that has been allotted for District VI.  The Board must approve the establishment of budgets and authorize the superintendent or designee to negotiate, execute, and amend contracts necessary.

Board Policy on Student Welfare: Wellness and Health Services

The Board will consider revisions to policy on wellness and health services.

The federal Healthy, Hunger-Free Kids Act of 2010 amended the Child Nutrition and Women, Infants, and Children Reauthorization Act of 2004 to expand the requirements of local school wellness policies.  Each school district that participates in the National School Lunch Program and/or the School Breakfast Program must adopt a wellness policy.  HISD has reviewed its existing wellness policy.

The Board needs to accept the revisions to Board Policy FFA(LOCAL), Student Welfare: Wellness and Health Services on first reading.

Board Policy on Alternative Methods for Earning Credit: Credit by Examination With/Without Prior Instruction

The Board will consider revisions to policy on alternative methods for earning credit.

Students in grades 6-12 who are identified as highly proficient speakers through the administration of a placement test or who are enrolled in an AP world language course and receive a qualifying score of three or higher should receive four high school credits in the testing language.

Current board approval allows only those students who take and pass the AP Spanish Language and Culture exam as eighth graders to be awarded four high-school credits.  The suggested updates would award credits to students who receive a score of three or higher on any of the following exams:

  • AP Chinese Language and Culture
  • AP French Language and Culture
  • AP German Language and Culture
  • AP Italian Language and Culture
  • AP Japanese Language and Culture

The Board needs to accept the proposed revisions to Board Policy EHDB(LOCAL), Alternative Methods for Earning Credit: Credit by Examination with Prior Instruction and EHDC(LOCAL): Alternative Methods for Earning Credit: Credit by Examination Without Prior Instruction on first reading.

 2) Student Support (EQUITY, IMPACT)

Memorandum of Understanding with the City of Houston to use MSCs

The Board must approve a memorandum of understanding with the City of Houston to use selected multiservice centers (MSCs) as locations where students can receive credit-recovery opportunities.

Using MSCs is expected to improve access in the following ways:

  • Reaching residents and promoting program awareness (MSCs are well-established resource centers)
  • Helping to alleviate barriers of proximity (MSCs are proximal to neighborhoods across the city)
  • Diminishing scheduling constraints (MSCs operate extended hours)
  • Encouraging participation by residents (MSCs are familiar to residents)

The city also agreed to provide internet and security at the MSCs.  HISD would provide teaching and additional staffing as appropriate, educational materials, curriculum, textbooks, and technology equipment required to operate the program.

The Board must also approve the closure of REACH Charter High School and Advanced Virtual Academy at the end of the current school year.

Contract Renewal with Camp Olympia, Inc. and Camp Management, Inc.

HISD provides its students with an outdoor learning experience with Camp Olympia.  Each week, about 170 fifth-graders go to Camp Olympia where they participate in hands-on activities in the areas of ecology, environmental science, nature studies, and social studies.

The Board must approve a contract renewal with Camp Olympia, Inc. and Camp Management, Inc. for operation of Camp Olympia side for the next school year.

Contract Renewal with Forest Glen, Inc.

HISD provides its students with an outdoor learning experience with Forest Glen Camp.  Each week, about 120 fifth graders go to Forest Glen Camp where they participate in hands-on activities in the areas of ecology, geology, environmental science, nature studies, math, language arts, and social studies.

The Board must approve a contract renewal with Forest Glen, Inc. for the next school year.

3) Employee Support (LEADERSHIP)

No informational or action items presented.

4) Finance, Budget, and Fiscal Management (LEADERSHIP, STEWARDSHIP)

Donations for Districtwide and School-Specific Programs

All donations greater than $5,000 must be approved by HISD Board of Education.

List of donors: Thomas J. Allen, Phoenix Business, Inc., Carson and Barnes Circus, Ray Cammack Shows Inc., Anchor Watch, and Joe Sample Youth Organization, Inc.

Grant Funds in Support of Districtwide and School-Specific Programs

All grant funds greater than $5,000 must be approved by the HISD Board of Education.

List of grantors: The Asia Society.

Authority to Transfer Surplus Funds from the State of the Schools Account to the HISD Foundation

The State of the Schools luncheon serves as the venue for the annual report from the Superintendent of Schools to HISD and the community.  Event costs are funded by sponsorships and ticket sales.  After payment of all event expenses, the remaining proceeds are transferred to the HISD Foundation.  The HISD Foundation works with the district to raise private support, manage funds, and provide donor accountability.  The Board must approve the transfer of $3,122.57 from the State of the Schools to the HISD Foundation.

Vendor Awards for Purchases over $100,000

The Board needs to approve vendor awards of $100,000

Public Hearing to Discuss Budget and Proposed Tax Rate for Fiscal year 2017-2018

The HISD Board of Education is required to call a public hearing for discussing the budget and proposed tax rate.  The district is required to publish notice of the public hearing.  The district is required to adopt the budget prior to June 30, 2017, and the administration is proposing to hold the public hearing on June 15, 2017 at 5:00 pm at the Hattie Mae White Educational Support Center.

Calculation of District’s Effective Tax Rate and Rollback Tax Rate for Tax Year 2017

An officer or employee designated by the governing body of a taxing unit will calculate the effective tax rate and the rollback tax rate for the unit.  Glenn Reed, General Manager, was recommended to calculate HISD’s effective tax rate and rollback tax rate for tax year 2017 and subsequent years.  The Board must designate Glenn Reed to calculate HISD’s effective tax rate.

Resolution Designating Employees of the District to act as Authorized Representatives for Financial Transactions at TexPool and Lone Star Pools

The district currently uses local government investment pools, and two of these pools, TexPool and Lone Star, require that a board resolution be approved in order to add individuals authorized to transmit funds on behalf of the district.  The Board must approve the resolution designating employees of the district to act as authorized representatives for financial transactions at TexPool and Lone Star Pools.

5) District Strategy (EQUITY, IMPACT, LEADERSHIP

Contract with The Houston Endowment to Support Wraparound Services

The Board must approve a contract with and accept an in-kind donation from the Houston Endowment to design a wraparound service model that will benefit HISD students and other residents of the greater Houston area.  The Houston Endowment is a private foundation that works with organizations to improve the quality of life for Houston residents.

There are three phases to this work:

  • Phase One:  Opportunity Map.  The Houston Endowment will provide an in-kind donation of The Boston Consulting Group’s service.  The first phase of work will be to inventory the landscape of existing wraparound services, conduct a needs survey of schools, and benchmark various local and national models of service delivery.
  • Phase Two: Implementation Planning – Develop specific project milestones and timelines.
  • Phase Three: Execution – Develop detailed plans that are built in partnerships with leaders of selected HISD schools, local communities, and service providers.

Approval of 2017-2018 Resource Allocation Handbook

HISD uses a weighted student resource allocation formula to fund school-based budgets.

The major components of the weighted formula include:

  • Grade-Level Units
    • Calculated by multiplying the number of students enrolled in each grade level by the Average Daily Attendance percentage for the campus
  • Special Population Units
    • State Compensatory Education weight is 0.15
    • Special Education weight is 0.15
    • Gifted and Talented weight is 0.12
    • Career and Technology weight is 0.35
    • English Language Learners weight is 0.10
    • Homeless weight is 0.05
    • Refugee weight is 0.05

The recommended per-unit allocation is needed to calculate the preliminary budget for the upcoming school year.  The Board must approve the 2017-2018 Resource Allocation Handbook.

6) Other

Interlocal Agreement with Cypress-Fairbanks Independent School District

The Board of Education authorized the administration to enter into interlocal agreements with entities that assist the district in acquiring goods and services.  Education Resource Group was the awarded vendor, and they will provide the district with projections and predictive analyses of each individual campus achievement and compare it with those of other districts and schools in the state of Texas.  The Board must authorize the superintendent or designee to negotiate and execute an interlocal agreement with Cypress-Fairbanks ISD.

Interlocal Agreement with the University of Massachusetts Dartmouth

An interlocal agreement will allow HISD to procure goods and services that are available through the University of Massachusetts Dartmouth.  The Board must authorize the superintendent or designee to negotiate and execute an interlocal agreement with the University of Massachusetts Dartmouth.

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